With DocuWare’s leading document management and workflow automation software, community and four-year colleges and universities get a cost-effective, sustainable solution that supports traditional classroom education as well as distributed and remote learning. DocuWare centralizes and secures documents for admissions, financial aid, student records, human resources, facilities management, and much more.
Document management and digitization are changing the game for higher education schools
Document management and workflow automation empower you to digitize paperwork and securely save it in an organized repository for quick retrieval when needed. Easily capture, store, manage, process, share and track documents. Controlled access, task lists and email notifications enable staff to handle daily responsibilities more efficiently and decision makers to approve, reject or request more information along checkpoints in all your processes.
DocuWare delivers these key capabilities for higher education.
Productivity and collaboration
- Digitize paper records and instantly retrieve them to enable administrative staff, teachers, and students to exchange information easily and securely
- Create public-facing e-forms to quickly capture and process student applications, financial aid forms, transcripts and more
- Integrate documents with your student information system and business software to increase the value of your current technology
Security and compliance
- Restrict unauthorized viewing of confidential documents and develop guidelines to protect student privacy
- Prove compliance with FERPA and HIPAA and other regulatory requirements and automatically enforce retention schedules
- Counter cyberthreats with state-of-the-art encryption of data, documents and online communication
IT and future-readiness
- Implement a user-friendly solution that flexes with the needs of multiple departments without adding work for the IT team
- Save significant budget dollars on hardware and IT time
- Protect against cybersecurity threats and natural disasters with a fail-safe disaster recovery plan
Streamline administrative processes
With DocuWare, every academic and administrative department can use the system with ease, eliminating duplicate spending. And its robust digital workflow automates processes across campus, working with enrollment forms, transcripts, invoices, alumni correspondence, and hundreds of other documents has never been easier. Digitizing paper records for instant retrieval provides staff and faculty with the information they need to create a better student experience.
Improve financial fitness
Support financial health by automating tuition processing, financial aid, accounts payable and receivable, and grants management. DocuWare also improves student services by automating processes in the student lifecycle such as enrollment, transcript management, and alumni involvement – all without adding staff. This user-friendly system is easy to implement, future-proof and budget friendly.
DocuWare is built for the changing needs of schools
Specialized training schools, community colleges, state universities and private schools all benefit from DocuWare. Our industry-leading document management and workflow automation software organizes, secures and processes critical business information: employee documents, client records, compliance and certification information, and much more.
User-friendliness
User-friendliness is a principal of all DocuWare product design and development. This gives administrative staff and faculty a fast start in their new digital processes and long-term satisfaction using a product they can rely on.
Scalability
DocuWare Cloud supports community and 4- year colleges and universities of every size. With the flexibility of this cloud-based solution, you can increase users and storage immediately as your needs change.
Security
Control the flow of your documents and data and how they're accessed. Ensure everything is captured, processed and stored securely against misuse and loss.
Mobility
Keep your work-from-home staff, faculty and students connected and productive. Anywhere. Anytime. Any device.
DocuWare in action across your institution
Invoice processing
Break free from paper and data entry
Digitize every invoice with intelligent indexing to securely store for instant retrieval. Automate approval notifications to expedite payments and keep your team on track. Learn more.
Employee management
Every employee’s records at your fingertips
Digitize your paper records and get rid of disorganized shared drives. Centralize, organize and secure all employee records and get to critical information within seconds. Learn more.
Sales and marketing
Modernize sales with instant access to crucial information
With centralized, real-time, cloud-based document management and workflow automation, your entire sales team can capture, access and share prospect and customer information in seconds. Learn more.
GDPR compliance
Control information access and system security
Digitize paper documents and attach detailed metadata to help in controlling access, finding precise customer information and removing data on-demand. Learn more.